Create new check in/out workflow

Invite Botimum to Your Channel

Before setting up a stand-up, ensure that Botimum is added to the relevant Slack channel where the stand-up will take place. You can do this by

  • Go to the channel that you want to set up your stand-up
  • Send @botimum, Slack will ask you to invite Botimum to the channel

For optimal performance, it’s recommended to invite the @botimum bot-user to the relevant channels (both private and public) before starting any workflow.

Invite bot

Open Botimum Dashboard

To open the dashboard, use the following slash command in the desired channel:

/botimum

This will open the Botimum dashboard in the channel where you can create a new stand-up.

Botimum Dashboard

Create a Check in/out

Click on Create a check in/out to start creating a new workflow.

Configure a Check in/out

1. Welcome Message

Customize the welcome message that appears on the Check In/Out card. Example: Daily routine - <date>

Tips

Use keywords for dynamic content:

<date>: Displays the current date.

<time>: Displays the current time.

<channel>: Displays the channel name.

2. Check-In Options

Define where team members can check in. Ex.:
- Check in :house: (for home office)
- Check in :office: (for on-site work)

3. Check-Out Options

Define where team members can check out or indicate temporary absences. Ex.:
- Check out :hamburger: (for lunch)
- Check out :house: (for leaving work)

4. Audiences

Select the channel where the workflow will run. Make sure @Botimum is a member of the selected channel.

5. A Note to Checkers

Add a short explanation or note for your team if needed. Ex. Please ensure to check out before leaving.. It’s optional.

6. Settings

Schedule Settings

Schedule Type: Select the type of schedule:

  • Daily: Stand-up runs every day at the set time.
  • Weekly: Stand-up runs on selected weekdays (e.g., Monday, Wednesday, Friday).

Time and Timezone to send check in/out card: Set the time and timezone for sending the check in/out card.

Tips

If you don’t see a check in/out card, use the /checkin command to check-in. It’s recommended to send before the first member starting their day.

Other Settings

Customize additional features to enhance the Check In/Out workflow:

  • Allows Custom Time Check:
    Enable members to specify custom check-in and check-out times.

  • Shows Check-Out Members:
    Display the names of team members who have checked out.

  • Shows Check Time on the Check In/Out Card:
    Include the timestamp for each check-in and check-out on the card.

  • Show Member’s Timezone on the Check In/Out Card:
    Display each member’s timezone (only if “Shows Check Time” is enabled).

  • Shows History Menu:
    Allow members to view their previous check-in and check-out records.

  • Compact check in/out card Pretty compact check in/out card

Compact check in/out card
Compact check in/out card
Normal check in/out card
Normal check in/out card
  • Renew check in/out card on check out Moving the check in/out card to the last message in the channel when first team member is checking out of the day.

Final Step

Once configured, Botimum will automatically send the Check In/Out card to the selected channel, allowing your team to track and update their presence status seamlessly.